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Job Details

Administrative Specialist

Location
Las Vegas, NV

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Description
Benefits
Questions
About the Position
Performs paraprofessional level administrative, operational, procedural, programmatic and/or budgetary and related analysis and support for County sections, divisions and departments or local governmental agencies. 
This recruitment will establish an Open Competitive and Promotional list to fill current and/or future vacancies which may occur within the next six months:  This recruitment may be used to fill confidential status positions.

Note: This recruitment is limited to the first 200 completed applications received, and will close without further notice when that number is reached, even if it is prior to the closing date posted on this job announcement.
The Department of Aviation reserves the right to call only the most qualified applicants to the hiring interview.
Requirements
Equivalent to an Associate's of Arts Degree with major course work in Business or Public Administration or a related field, and three years of full-time office administrative, secretarial or technical experience related to the work of the functional unit. Possession of a four-year college degree and prior lead or supervisory experience are desirable.  A related Bachelor's Degree may be substituted for the experience on a year-for-year basis for a maximum of two years.
   Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Applicants not meeting these requirements will not be considered for employment.
Licenses and Certification: Specified positions may require possession of a valid Nevada Class C driver's license at time of hire.

Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination.

Residency Requirement: Permanent employees must maintain a principal place of residency within the boundaries of Clark County and provide proof of compliance with Nevada motor vehicle registration and drivers' license laws within 90 days of employment.

Background Check: Employment with the Department of Aviation is contingent upon completion of an education/experience background investigation, a fingerprint-based criminal history record check processed by the FBI, and upon the ability to be granted a security badge as mandated by the Transportation Security Administration. Note: all prospective hires must present two original government issued ID's upon acceptance of job offer. Examples of acceptable ID's include a Passport, Driver's License or DMV issued ID, birth certificate, Social Security card, Voter Registration card, school issued ID with picture, etc.

Customs and Border Protection Security Seal Program: Specified positions in this job title may require a five year employment and residency history record check, and the ability to present original identity based documentation in order to meet the requirements for a Security Seal.
Physical Demands
Mobility to work in a typical office setting, use standard office equipment; vision to read printed materials and a VDT screen; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
Examples of Duties
Conducts administrative, operational, budgetary, accounting or other informational and research projects related to the activities or operational area to which assigned; may prepare standard legal documents such as contracts. Analyzes alternatives and makes recommendations regarding such matters as team and quality improvement alternatives, budget development, administrative policies, staffing, facilities, productivity and procedure development and implementation. Writes, prepares and coordinates agenda items for the Board of Commissioners, Board of Director, Trustees or Committees; ensures that all supporting documentation is included with such items; follows-up after governing body action as required. Attends to a variety of office administrative details, such as making travel arrangements, coordinating materials and supply orders, arranging for equipment purchase and maintenance and attending meetings or serving on various task forces and committees. Provides contract service oversight and support; coordinates purchasing activities; reviews requests for payment, ensures that work was performed and/or materials delivered and processes invoices. Assists with and performs specific administrative support activities such reviewing and tracking proposed legislation, assisting with the implementation of departmental automated systems and representing the department or agency head and others as specified; may make formal oral presentations. Confers with and represents the department and the County or agency in meetings with staff from other departments, representatives of governmental, community, business, professional and public agencies and the public. Compiles figures for the preparation of the unit's budget; makes standard projections for payroll and other costs; researches capital improvement and equipment costs; inputs draft and final budget information and produces final budget documents. Coordinates and variety of departmental personnel activities; processes personnel and payroll forms; ensures that forms and requests are in conformance with rules and regulations; answers employee questions regarding personnel rules and Memorandum of Understanding (MOU) interpretation; conducts departmental orientations for new employees. May have programmatic responsibility for non-technical activities related to the department to which assigned, such as surplus disposal, forms development, informational material development and distribution and similar projects or programs. Maintains accurate records and files related to the areas of assignment. Prepares a variety of technical, statistical and narrative reports, letters, memos and other written materials. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team. Completes informational surveys; prepares and submits reports to various regulatory agencies, funding sources and other organizations. May plan, assign, review and evaluate the work of technical or office support staff on a project or day-to-day basis. Uses standard office equipment including a computer, in the course of the work; may drive a County, agency or personal motor vehicle or arrange for appropriate transportation in order to attend off-site meetings and visit other work sites.
Group Insurance:
Health and dental insurance is available at a minimal expense to eligible employees, spouses and dependents. The County pays the monthly life insurance premium for eligible employees.

Service Connected Disability Insurance:
Eligible employees are covered by a Workman's Compensation Program in accordance with the provisions of the Nevada Industrial Insurance Act (NRS Chapter 616) and the Nevada Occupational Diseases Act (NRS 617).

Long-Term Disability Insurance:
The County pays a monthly premium toward a long-term disability plan for eligible employees.

Vacation:
Vacation leave accrual is based on length of County employment. Initial accrual is at the rate of 3.08 vacation hours for each biweekly pay period.

Sick Leave:
Eligible employees accrue 3.7 hours of sick leave for each biweekly pay period. Employees completing 10 years of service accrue an additional .92 hours of sick leave per biweekly pay period.

Miscellaneous Leaves:
Court leave, military leave, parental leave, leave without pay, blood donor leave, education leave, and County promotional/transfer application examination leave are available (upon approval) for eligible permanent employees.

Retirement:
Full-time employees become a member of the Nevada State Public Employees Retirement System.

Credit Union:
Clark County employees and their families are eligible to join the Clark County Credit Union.

Tuition Reimbursement:
Subject to availability of funds, eligible employees may be awarded tuition reimbursement upon successful completion of pre-approved, job related courses.
01
I understand that a) I must complete these supplemental questions in order for my application to be evaluated; b) the amount and level of experience I claim for each supplemental question must be clearly documented in the Work Experience section of my application; c) if my supplemental responses are not validated in the Work Experience section of my application, I will be disqualified from this recruitment; d) I may be called upon to demonstrate my expertise, in a work simulation, as part of the selection process.
Yes
02
Questions 3-21 will not be used to determine your overall score in this recruitment but may be used to determine your knowledge, skills and abilities for specific positions.
Understood
03
Do you have an Associate's degree? Please make sure this information is included in the Education portion of your application, including area of study and the number of credits completed.
Yes
No
04
If yes, please indicate your area of study. Use N/A if no Associates degree.
05
Do you have a Bachelor's degree? Please make sure this information is included in the Education portion of your application, including area of study and the number of credits completed.
Yes
No
06
If yes, please indicate your major/minor. Use N/A if no Bachelors degree.
07
If you answered No to questions 3 and 5, have you completed any college level courses? If yes, please provide the number of semester units completed, your area of study and the college(s) you attended. Use N/A if no answer.
08
Do you have three years of full-time office administrative, secretarial or technical experience?
Yes
No
09
if you answered yes to question 8, please list the employer(s) where you got this experience. This/these employers must also be listed in the Work History section of your application, with a description of the duties you performed, in order for you to be considered in this recruitment. Use N/A if no answer.
10
Have you worked for a public sector agency?
Yes
No
11
If yes, where? Use N/A if no answer.
12
Have you worked for an airport?
Yes
No
13
If yes, where? Use N/A if no answer.
14
Do you have prior lead or supervisory experience?
Yes
No
15
I am interested in
All position types
Only union covered positions
Only confidential positions
16
Describe in detail your professional experience working with e-learning management systems? Use N/A if no experience.
17
Describe in detail your professional experience working with SuccessFactors? Use N/A if no experience.
18
Describe in detail your professional experience working with Articulate e-learning software? Use N/A if no experience.
19
Describe in detail your professional experience working with well-being programs? Use N/A if no experience.
20
Describe in detail your professional experience developing marketing plans for employee engagement activities? Use N/A if no experience.
21
Describe in detail your professional experience providing research analytics for work projects? Use N/A if no experience.
22
How much professional experience do you have using Microsoft Word?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
23
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
24
How much professional experience do you have using Microsoft Excel?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
25
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
26
How much professional experience do you have using Microsoft Outlook?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
27
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
28
How much professional experience you have using Documentum?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
29
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
30
How much professional experience do you have using Adobe Acrobat?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
31
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
32
How much professional experience do you have working with the general public, in person and over the telephone?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
33
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
34
How much professional experience do you have proofreading and correcting the work of others?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
35
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
36
How much professional experience do you have scheduling and organizing meetings?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
37
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
38
How much professional experience do you have maintaining your supervisor's calendar?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
39
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
40
How much professional experience do you have explaining laws, codes and regulations to others in the course of your work?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
41
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
42
How much professional experience do you have responding to and preparing requests for information?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
43
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
44
How much professional experience do you have maintaining accurate records and files?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
45
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
46
How much professional experience do you have preparing letters, memos and other written materials?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
47
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
48
How much professional experience do you have developing informational material or programs?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
49
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
50
How much professional experience do you have in developing and writing procedures?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
51
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
52
How much professional experience do you have preparing clear and concise written reports?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
53
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
54
How much professional experience do you have reviewing documents for accuracy, completeness and correct business English?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
55
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
56
How much professional experience do you have using initiative and applying independent judgment within general policy guidelines?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
57
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
58
How much professional experience do you have drafting basic agreements/contracts for review and approval by higher level professional staff?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
59
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
60
How much professional experience do you have reviewing agenda items to ensure they meet established requirements?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
61
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
62
How much professional experience do you have successfully working within established deadlines to submit time bound items such as agenda items, Request for Quotation (RFQ)/Request for Proposals (RFPs), etc.?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
63
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
64
How much professional experience do you have interpreting laws, codes and regulations in the course of your work?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
65
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
66
How much professional experience do you have maintaining records and files electronically?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
67
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
68
How much professional experience do you have in researching and compiling operational, statistical, and historical data from various resources?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
69
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
70
How much professional experience do you have maintaining a budget and tracking expenditures?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
71
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
72
How much professional experience do you have in reviewing financial reports for accuracy and completeness?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
73
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
74
How much professional experience do you have using Maximo?
I have less than 24 months full-time experience
I have 25-36 months full-time
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
75
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
76
How much professional experience do you have using SAP?
I have less than 24 months full-time experience
I have 25-36 months full-time experience
I have 37-48 months full-time experience
I have 49-60 months full-time experience
I have 61 months full-time experience
77
How would you rate your expertise in this area?
None: I lack expertise in this area.
Novice: I require training, regular supervision, and direction to perform this task.
Intermediate: I require minimal guidance and supervision to competently perform this task.
Advanced: I perform this task competently and independently, without supervision.
Expert: I perform this task with 100% accuracy, and I am capable of training others in task.
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